Tracking & Reports
Vendor Scorecard
MyPMP
QMS Template
| Name | Contact | Category | Rating | Notes |
|---|---|---|---|---|
βοΈ
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About the Vendor Scorecard template
A Vendor Scorecard is a structured evaluation tool that rates suppliers against weighted criteria such as quality, delivery, cost, and responsiveness over a defined review period. It turns subjective opinions about supplier performance into comparable, trackable metrics that support renewal, escalation, and sourcing decisions. Consistent scoring across vendors also gives procurement a defensible basis for negotiating SLAs and reallocating spend.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Vendor Scorecard
- βΈDuring quarterly or annual supplier business reviews
- βΈBefore renewing a contract or awarding additional work
- βΈWhen comparing multiple vendors on the same category of goods or services
- βΈTo diagnose and document recurring performance issues before escalation
What a good Vendor Scorecard includes
- βVendor name, category, contract reference, and review period
- βWeighted criteria (quality, on-time delivery, cost/price, responsiveness, compliance)
- βScoring scale with clear definitions for each rating level
- βWeighted total score and overall performance tier or rating band
- βTrend against previous periods and target thresholds
- βReviewer comments, corrective actions, and follow-up owner/date
What's inside this template
The interactive form above gives you:
A table of Name, Contact, Category, Rating, NotesNotes
Tips & common mistakes
- π‘Agree criteria weights with stakeholders before scoring so results aren't disputed later
- π‘Tie each score to evidence (defect rates, delivery dates, tickets) rather than gut feel
- π‘Share results with the vendor and track agreed actions, otherwise the scorecard has no impact
How it works
- 1. Fill it in β type directly into the fields, tables and sections above.
- 2. Brand it β add your organization name and logo with the Branding button.
- 3. Export β print to PDF, or become a member to white-label and sync across devices.
FAQ
How do you weight criteria on a vendor scorecard?οΌ
Assign each criterion a percentage based on business priority so all weights total 100%, then multiply each score by its weight to get a weighted total. Cost-driven categories often weight price higher, while critical services weight quality and reliability more.
How often should vendor scorecards be reviewed?οΌ
Most organizations score strategic vendors quarterly and lower-risk suppliers annually, aligning reviews with contract milestones or business review meetings. High-risk or underperforming vendors may warrant monthly tracking until issues are resolved.
What's the difference between a vendor scorecard and a KPI dashboard?οΌ
A scorecard applies weighted, rated criteria to produce an overall performance rating and decision, while a KPI dashboard displays raw operational metrics in real time. The scorecard is periodic and evaluative; the dashboard is continuous and monitoring-focused.
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