Tracking & Reports
Project Handover
MyPMP
QMS Template
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About the Project Handover template
A Project Handover formally transfers ownership of deliverables, documentation, and open items from the delivery team to the operational owner or client. It captures what was delivered, what remains outstanding, and who is now accountable, preventing knowledge loss and support gaps once the team stands down.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Project Handover
- βΈClosing a project and passing deliverables to the client or BAU/operations team
- βΈRotating a project manager or handing over during extended leave
- βΈTransitioning a build into a support or maintenance phase
- βΈEnding a vendor engagement and returning assets and access to the customer
What a good Project Handover includes
- βProject summary, objectives met, and final scope delivered
- βDeliverables list with acceptance status and location of assets
- βOutstanding items, known issues, and risks carried forward
- βKey contacts, roles, and new accountability owners
- βAccess, credentials, licences, and system dependencies
- βSign-off section for both handing-over and receiving parties
What's inside this template
The interactive form above gives you:
Purpose / summaryScope / detailsApproach / bodyDeliverables / outcomesNotes & sign-off
Tips & common mistakes
- π‘Get a dated sign-off from the receiving owner; a handover without acceptance leaves accountability unclear
- π‘Document open risks and defects explicitly rather than assuming the incoming team will discover them
- π‘Include where documents live and who holds access, not just that they exist
How it works
- 1. Fill it in β type directly into the fields, tables and sections above.
- 2. Brand it β add your organization name and logo with the Branding button.
- 3. Export β print to PDF, or become a member to white-label and sync across devices.
FAQ
What should be included in a project handover document?οΌ
A delivered-scope summary, deliverables with acceptance status, outstanding items and risks, key contacts, access and dependencies, and a sign-off from both parties.
Who is responsible for the project handover?οΌ
The outgoing project manager or delivery lead prepares and drives the handover, while the receiving owner (operations, BAU, or client) reviews and formally accepts it.
When does a project handover happen?οΌ
Typically at project closure or the transition into support, but also mid-project when a PM changes or a vendor engagement ends.
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