Quality & Process
Post-Mortem
MyPMP
QMS Template
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Quality & Process
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About the Post-Mortem template
A Post-Mortem is a structured review held after a project, milestone, or incident to capture what happened, why it happened, and what to change next time. It converts hindsight into documented lessons, turning individual memory into organizational knowledge. Done well, it prevents recurring failures and reinforces the practices that actually worked.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Post-Mortem
- βΈAfter project closure to assess outcomes against the original plan
- βΈFollowing a production outage, incident, or major defect
- βΈAt the end of a sprint, release, or phase gate
- βΈWhen a project was cancelled or missed its budget, scope, or deadline
What a good Post-Mortem includes
- βSummary of the project or incident, dates, and participants
- βObjectives versus actual results, with key metrics and variances
- βTimeline of significant events and decisions
- βWhat went well and should be repeated
- βWhat went wrong and the root causes (not just symptoms)
- βAction items with owners, due dates, and priority
What's inside this template
The interactive form above gives you:
Purpose / summaryScope / detailsApproach / bodyDeliverables / outcomesNotes & sign-off
Tips & common mistakes
- π‘Keep it blameless: focus on systems and processes, not individuals, or people stop being honest
- π‘Assign every lesson an owner and deadline, otherwise findings are never acted on
- π‘Run it while memories are fresh, ideally within a week of closure
How it works
- 1. Fill it in β type directly into the fields, tables and sections above.
- 2. Brand it β add your organization name and logo with the Branding button.
- 3. Export β print to PDF, or become a member to white-label and sync across devices.
FAQ
What is the difference between a post-mortem and a retrospective?οΌ
A retrospective is a recurring, forward-looking review run at the end of each sprint or iteration, while a post-mortem is typically a one-time deep dive after a project completes or a significant incident occurs.
Who should attend a post-mortem meeting?οΌ
Include the core delivery team, the project or product lead, and any stakeholders directly affected by the outcome; keep the group small enough for candid discussion but broad enough to cover all perspectives.
How do you keep a post-mortem blameless?οΌ
Frame questions around what conditions and processes allowed a problem, not who caused it, and treat mistakes as evidence of gaps in the system rather than personal failure.
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