People & Team
Training Record
MyPMP
QMS Template
| # | Item | Owner | Status | Notes |
|---|---|---|---|---|
βοΈ
Free to try β your work auto-saves in this browser.
Saving to the cloud (sync across devices) is a paid feature. Unlock Training Record for $1/mo, or get everything with membership ($9/mo or $99/yr).
π§βπ€βπ§ People & Team
Auto-saved in your browser Β· β members can white-label & sync across devices
About the Training Record template
A Training Record documents the courses, certifications, and competencies completed by each team member, along with dates, providers, and renewal deadlines. It gives project and resource managers a clear view of who is qualified for which tasks and where skill gaps or expiring credentials pose a delivery or compliance risk.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Training Record
- βΈOnboarding new staff and tracking their induction and mandatory training
- βΈAssigning work that requires a specific certification, ticket, or competency
- βΈPreparing for audits, safety inspections, or client capability assessments
- βΈPlanning skills development and identifying training needs across the team
What a good Training Record includes
- βEmployee name, role, and team or department
- βTraining or course title and the provider or trainer
- βDate completed and duration or hours
- βCertification/expiry date and renewal or refresher status
- βCompetency level or assessment result (e.g. pass, in progress, not started)
- βEvidence reference or certificate link
What's inside this template
The interactive form above gives you:
A table of #, Item, Owner, Status, NotesNotes
Tips & common mistakes
- π‘Set reminders ahead of expiry dates so certifications never lapse mid-project
- π‘Distinguish mandatory training from optional development so compliance gaps stand out
- π‘Record the evidence location, not just a tick, so you can prove completion during an audit
How it works
- 1. Fill it in β type directly into the fields, tables and sections above.
- 2. Brand it β add your organization name and logo with the Branding button.
- 3. Export β print to PDF, or become a member to white-label and sync across devices.
FAQ
What is the difference between a training record and a training matrix?οΌ
A training record is the detailed history for one person, listing each course, date, and certificate; a training matrix aggregates that data across the whole team into a grid showing who holds which skills.
How long should training records be kept?οΌ
Retention depends on your industry and jurisdiction, but health, safety, and regulated-competency records are commonly kept for the duration of employment plus several years to cover audit and liability periods.
Who is responsible for maintaining training records?οΌ
Line managers or the project resource lead usually own the records, often with HR support, and are responsible for updating completions and monitoring upcoming renewals.
Make it yours β $9/mo or $99/yr
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