Agile & Product
Kanban Board
MyPMP
QMS Template
| Task | Stage | Owner | Notes |
|---|---|---|---|
βοΈ
Free to try β your work auto-saves in this browser.
Saving to the cloud (sync across devices) is a paid feature. Unlock Kanban Board for $1/mo, or get everything with membership ($9/mo or $99/yr).
π Agile & Product
Auto-saved in your browser Β· β members can white-label & sync across devices
About the Kanban Board template
A Kanban Board visualizes work as cards moving across columns that represent stages of your workflow, from backlog to done. It exposes bottlenecks, limits how much work is in progress at once, and creates a shared, real-time picture of what the team is actually doing.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Kanban Board
- βΈManaging a continuous flow of incoming requests, such as support, ops, or maintenance work
- βΈRunning a product or engineering team that pulls work rather than committing to fixed sprints
- βΈMaking a stalled or overloaded workflow visible to spot where cards pile up
- βΈCoordinating handoffs across roles like design, dev, and QA on a single shared view
What a good Kanban Board includes
- βColumns mapped to your real stages (e.g. Backlog, To Do, In Progress, Review, Done)
- βCards with a clear title, owner, priority, and due date
- βWIP limits per column to cap concurrent work and force flow
- βSwimlanes to separate work types, teams, or expedited items
- βA defined 'done' policy so cards only move when acceptance criteria are met
- βLabels or tags for filtering by epic, client, or blocker status
What's inside this template
The interactive form above gives you:
A table of Task, Stage, Owner, NotesNotes
Tips & common mistakes
- π‘Set and enforce WIP limits early; a board without them just becomes a shared to-do list
- π‘Keep columns tied to actual workflow states, not job titles, or cards stop reflecting reality
- π‘Review aging cards regularlyβitems stuck in one column signal a blocker or an oversized task
How it works
- 1. Fill it in β type directly into the fields, tables and sections above.
- 2. Brand it β add your organization name and logo with the Branding button.
- 3. Export β print to PDF, or become a member to white-label and sync across devices.
FAQ
What is the difference between Kanban and Scrum?οΌ
Kanban is a continuous-flow method with no fixed iterations and WIP limits to pace work, while Scrum organizes work into time-boxed sprints with committed backlogs. Kanban suits steady, unpredictable demand; Scrum suits planned delivery cycles.
How do WIP limits work on a Kanban board?οΌ
A WIP limit caps how many cards can sit in a column at once, so a new item can only enter when a slot frees up. This prevents overloading, exposes bottlenecks, and pushes the team to finish work before starting more.
How many columns should a Kanban board have?οΌ
Use only as many columns as there are genuine stages in your workflow, typically three to six. Too few hides where work stalls, while too many creates noise and needless card-shuffling.
Make it yours β $9/mo or $99/yr
Membership unlocks white-label export (remove the MyPMP footer), cloud sync across devices, plus all apps & ScheduleX.
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