Risk & Change
Change Request
MyPMP
QMS Template
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⚠️ Risk & Change
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About the Change Request template
A Change Request is a formal proposal to alter an approved element of a project—scope, schedule, budget, deliverables, or requirements—so the impact can be assessed and authorised before any work happens. It creates an auditable record of who requested what, why, and how the change board decided, protecting the baseline from uncontrolled scope creep.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Change Request
- ▸A stakeholder asks for a new feature or deliverable not in the agreed scope
- ▸A defect, risk, or constraint forces a change to schedule, cost, or design
- ▸A regulatory or contractual requirement shifts mid-project
- ▸Vendors or clients request variations that affect the approved baseline
What a good Change Request includes
- ✓Unique CR ID, title, requester, and date raised
- ✓Description of the change and the reason or business justification
- ✓Impact analysis across scope, schedule, cost, quality, and risk
- ✓Priority or urgency and affected work packages or requirements
- ✓Options considered, including the do-nothing alternative
- ✓Approval decision, authoriser, and sign-off date
What's inside this template
The interactive form above gives you:
Purpose / summaryScope / detailsApproach / bodyDeliverables / outcomesNotes & sign-off
Tips & common mistakes
- 💡Quantify the impact—hours, dollars, and dates—rather than describing it vaguely; a CCB cannot decide on 'some delay'
- 💡Log and number every request even if rejected, so the audit trail stays complete
- 💡Don't start implementation before formal approval; verbal go-aheads are the most common source of disputes
How it works
- 1. Fill it in — type directly into the fields, tables and sections above.
- 2. Brand it — add your organization name and logo with the Branding button.
- 3. Export — print to PDF, or become a member to white-label and sync across devices.
FAQ
Who approves a Change Request?＋
Approval typically rests with a Change Control Board (CCB) or the project sponsor, depending on the change's cost and impact threshold defined in your change management plan.
What's the difference between a Change Request and a change log?＋
A Change Request is the individual proposal for one specific change, while the change log is the register that tracks the status and outcome of all requests across the project.
When should a change go through a formal Change Request?＋
Any alteration to an approved baseline—scope, cost, schedule, or contractual deliverables—needs a formal request; minor clarifications that don't affect the baseline usually don't.
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