Budget & Finance
Cash Flow Statement
MyPMP
QMS Template
| Item | Category | Qty | Unit cost | Amount |
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| Total | 0 | |||
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π° Budget & Finance
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About the Cash Flow Statement template
A Cash Flow Statement tracks the actual movement of cash into and out of a project or organization over a defined period, separating operating, investing, and financing activities. Unlike a profit figure, it shows whether you can cover payroll, supplier invoices, and milestone payments when they fall due. Managing timing gaps between cash in and cash out is where most projects run into trouble.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Cash Flow Statement
- βΈForecasting whether a project can fund its next phase without a funding shortfall
- βΈReporting liquidity to sponsors, lenders, or a finance steering committee
- βΈManaging milestone-based construction or contract payments against ongoing costs
- βΈReconciling actual receipts and disbursements against your budget each month
What a good Cash Flow Statement includes
- βOpening cash balance for the period
- βCash inflows: client payments, invoice receipts, grants, loan drawdowns
- βCash outflows: payroll, supplier and subcontractor payments, overheads, tax
- βNet cash flow for the period (inflows minus outflows)
- βClosing cash balance carried to the next period
- βSplit by operating, investing, and financing activities where relevant
What's inside this template
The interactive form above gives you:
A table of Item, Category, Qty, Unit cost, AmountAssumptions & notes
Tips & common mistakes
- π‘Record cash on the date it actually clears, not the invoice date, so timing gaps show up early
- π‘Don't confuse a positive net profit with positive cash flow, a profitable project can still run dry
- π‘Build in a running closing balance so you can spot the exact month a shortfall appears
How it works
- 1. Fill it in β type directly into the fields, tables and sections above.
- 2. Brand it β add your organization name and logo with the Branding button.
- 3. Export β print to PDF, or become a member to white-label and sync across devices.
FAQ
What's the difference between a cash flow statement and a P&L?οΌ
A P&L records revenue and expenses when earned or incurred, while a cash flow statement records money only when it physically moves. A project can show a profit yet have no cash if clients pay late.
How do I forecast cash flow for a project?οΌ
List every expected inflow and outflow by the date the cash is likely to clear, then calculate a running balance forward from your current position. Use realistic payment terms rather than invoice dates to reveal funding gaps.
What are the three sections of a cash flow statement?οΌ
Operating activities (day-to-day receipts and payments), investing activities (asset purchases or sales), and financing activities (loans, drawdowns, and repayments). Together they reconcile your opening and closing cash balances.
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