Budget & Finance
Cash Flow Forecast
MyPMP
QMS Template
| Item | Category | Qty | Unit cost | Amount |
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π° Budget & Finance
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About the Cash Flow Forecast template
A Cash Flow Forecast projects the timing and size of cash coming into and going out of a project or business across future periods, showing your running net position at each interval. It matters because a project can be profitable on paper yet fail when payments outpace receipts, so the forecast flags shortfalls early enough to arrange finance, adjust payment terms, or reschedule spend.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Cash Flow Forecast
- βΈPlanning a project where supplier payments fall due before client invoices are paid
- βΈApplying for a loan, overdraft, or drawdown facility that requires evidence of liquidity
- βΈTracking a construction or capital project with milestone-based receipts and staged costs
- βΈMonitoring monthly runway when income is irregular or seasonal
What a good Cash Flow Forecast includes
- βOpening cash balance for each period
- βCash inflows by source (client invoices, retentions released, grants, loan drawdowns)
- βCash outflows by category (payroll, subcontractors, materials, overheads, tax, loan repayments)
- βNet cash movement per period (inflows minus outflows)
- βClosing balance carried forward as the next period's opening balance
- βTiming assumptions and payment terms (e.g. 30-day debtor days, VAT quarters)
What's inside this template
The interactive form above gives you:
A table of Item, Category, Qty, Unit cost, AmountAssumptions & notes
Tips & common mistakes
- π‘Forecast on a cash basis, not accruals: record money on the date it actually moves, not when it is invoiced
- π‘Model VAT/GST and tax payments explicitly, they are large lumpy outflows that catch forecasts out
- π‘Keep a rolling view and compare actuals against forecast each period to tighten your assumptions
How it works
- 1. Fill it in β type directly into the fields, tables and sections above.
- 2. Brand it β add your organization name and logo with the Branding button.
- 3. Export β print to PDF, or become a member to white-label and sync across devices.
FAQ
How is a cash flow forecast different from a budget?οΌ
A budget sets planned income and cost totals over a period, while a cash flow forecast tracks when that money actually enters and leaves the bank, revealing timing gaps a budget hides.
How far ahead should a cash flow forecast go?οΌ
Most projects use a 12-week rolling forecast for tight liquidity control and a 12-month view for planning, with detail highest in the nearest periods.
What causes a negative closing balance in a forecast?οΌ
A negative closing balance means projected outflows exceed available cash in that period, typically from delayed receipts, front-loaded supplier payments, or a tax or repayment lump falling due before income arrives.
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