Planning & Scheduling
Supplier Evaluation
MyPMP
QMS Template
| Name | Contact | Category | Rating | Notes |
|---|---|---|---|---|
βοΈ
Free to try β your work auto-saves in this browser.
Saving to the cloud (sync across devices) is a paid feature. Unlock Supplier Evaluation for $1/mo, or get everything with membership ($9/mo or $99/yr).
πΊοΈ Planning & Scheduling
Auto-saved in your browser Β· β members can white-label & sync across devices
About the Supplier Evaluation template
A Supplier Evaluation is a structured assessment that scores potential or existing vendors against weighted criteria such as price, quality, delivery reliability, technical capability and financial stability. It converts subjective vendor impressions into comparable data, giving procurement and project teams a defensible basis for award and ongoing performance reviews.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Supplier Evaluation
- βΈShortlisting bidders during a tender or RFP so responses can be scored consistently
- βΈSelecting a preferred supplier when several vendors meet the baseline requirements
- βΈConducting periodic reviews of contracted suppliers against agreed KPIs
- βΈQualifying a new vendor before adding them to an approved supplier list
What a good Supplier Evaluation includes
- βEvaluation criteria with individual weightings that total 100%
- βScoring scale and clear definitions for each score level
- βVendor details: contact, capacity, certifications and financial standing
- βQuality, delivery and compliance metrics with target thresholds
- βWeighted score calculation and overall ranking per supplier
- βEvaluator name, date and comments to record the rationale behind scores
What's inside this template
The interactive form above gives you:
A table of Name, Contact, Category, Rating, NotesNotes
Tips & common mistakes
- π‘Agree criteria and weightings before you see any bids to avoid bias toward a favoured vendor
- π‘Use more than one evaluator and reconcile large scoring gaps rather than averaging them silently
- π‘Keep price as one weighted factor, not the deciding one, so quality and risk are not undervalued
How it works
- 1. Fill it in β type directly into the fields, tables and sections above.
- 2. Brand it β add your organization name and logo with the Branding button.
- 3. Export β print to PDF, or become a member to white-label and sync across devices.
FAQ
What criteria should I weight most heavily?οΌ
Weight criteria by their impact on project outcomes: for critical components, quality, reliability and delivery often outweigh price, while for commodity items cost and lead time may dominate.
How do I score suppliers objectively?οΌ
Define each point on the scoring scale with observable evidence, for example what a 1 versus a 5 looks like for delivery reliability, so different evaluators reach consistent scores.
How often should suppliers be re-evaluated?οΌ
Re-evaluate strategic or high-spend suppliers at least annually or against contract KPIs, and trigger an interim review whenever performance issues, cost changes or delivery failures occur.
Make it yours β $9/mo or $99/yr
Membership unlocks white-label export (remove the MyPMP footer), cloud sync across devices, plus all apps & ScheduleX.
See membershipMore Planning & Scheduling templates