Planning & Scheduling
Stakeholder Map
MyPMP
QMS Template
βοΈ
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πΊοΈ Planning & Scheduling
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About the Stakeholder Map template
A Stakeholder Map is a visual grid that plots the people and groups affected by your project according to their power and interest, so you can prioritise engagement and tailor communication. Mapping stakeholders early surfaces hidden influencers, blockers, and sponsors before they can derail delivery, and keeps your engagement effort focused where it changes outcomes.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Stakeholder Map
- βΈDuring project initiation, before drafting a communications plan
- βΈWhen a new sponsor, regulator, or opposition group emerges mid-project
- βΈAhead of a major change, go-live, or organisational restructure
- βΈWhen engagement is drifting and low-value stakeholders are consuming your time
What a good Stakeholder Map includes
- βStakeholder name, role, and organisation or department
- βPower/influence rating and interest/impact rating to position each entry
- βQuadrant classification: manage closely, keep satisfied, keep informed, monitor
- βCurrent versus desired level of support or engagement
- βKey concerns, expectations, and what each stakeholder wants from the project
- βOwner and engagement action for each stakeholder or group
What's inside this template
The interactive form above gives you:
Purpose / summaryScope / detailsApproach / bodyDeliverables / outcomesNotes & sign-off
Tips & common mistakes
- π‘Rate power and interest with your team, not solo, to challenge assumptions and reduce bias
- π‘Treat the map as a living document; reassess after milestones and when politics shift
- π‘Don't neglect the 'keep satisfied' quadrant, quiet high-power stakeholders often become blockers
How it works
- 1. Fill it in β type directly into the fields, tables and sections above.
- 2. Brand it β add your organization name and logo with the Branding button.
- 3. Export β print to PDF, or become a member to white-label and sync across devices.
FAQ
What is the difference between a stakeholder map and a power/interest grid?οΌ
A power/interest grid is the specific 2x2 matrix scoring influence against interest; a stakeholder map is the broader exercise that can use that grid plus engagement levels, concerns, and actions.
How do you decide which quadrant a stakeholder belongs in?οΌ
Score their ability to affect the project (power) and how much the outcome affects them (interest); high-high stakeholders are managed closely, while low-low are simply monitored.
How often should a stakeholder map be updated?οΌ
Review it at each phase gate or major milestone, and whenever roles, sponsors, or organisational priorities change, since influence and interest rarely stay static across a project.
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