Planning & Scheduling
Project Documentation
MyPMP
QMS Template
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Free to try — your work auto-saves in this browser.
Saving to the cloud (sync across devices) is a paid feature. Unlock Project Documentation for $1/mo, or get everything with membership ($9/mo or $99/yr).
🗺️ Planning & Scheduling
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About the Project Documentation template
Project documentation is the structured collection of records that define, plan, execute, and close a project—charters, scope statements, schedules, risk logs, and status reports. It creates a single source of truth so stakeholders, delivery teams, and auditors work from the same facts. Well-maintained documentation reduces rework, supports handover, and provides evidence for decisions when scope or timelines are challenged.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Project Documentation
- ▸Kicking off a project and needing to capture scope, objectives, and governance in one place
- ▸Onboarding new team members or contractors who need context fast
- ▸Preparing for a stage gate, audit, or lessons-learned review
- ▸Handing over deliverables to operations or a client at closure
What a good Project Documentation includes
- ✓Project charter: objectives, sponsor, success criteria, and budget authority
- ✓Scope statement with deliverables, exclusions, and acceptance criteria
- ✓Schedule and milestones, including dependencies and baseline dates
- ✓Risk and issue register with owners, ratings, and mitigation actions
- ✓Roles, responsibilities, and a RACI or stakeholder map
- ✓Version history and change log to track document revisions and approvals
What's inside this template
The interactive form above gives you:
Purpose / summaryScope / detailsApproach / bodyDeliverables / outcomesNotes & sign-off
Tips & common mistakes
- 💡Version-control every document and record approvals; ambiguity over which version is current causes most disputes.
- 💡Keep it live—documentation written once at kickoff and never updated is worse than none, because people trust stale data.
- 💡Link rather than duplicate; reference the schedule or risk register from the charter instead of copying details that will drift out of sync.
How it works
- 1. Fill it in — type directly into the fields, tables and sections above.
- 2. Brand it — add your organization name and logo with the Branding button.
- 3. Export — print to PDF, or become a member to white-label and sync across devices.
FAQ
What documents make up a complete project documentation set?＋
A typical set includes the project charter, scope statement, schedule, budget, risk and issue registers, communication plan, and a change log, plus status reports and a closure or lessons-learned report at the end.
Who is responsible for maintaining project documentation?＋
The project manager owns the documentation, but individual sections are usually updated by the relevant leads—for example the risk owner updates the register and technical leads maintain design records.
How is project documentation different from a project plan?＋
The project plan is one document describing how the project will be executed and controlled; project documentation is the broader library of all supporting records, of which the plan is a single component.
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