Planning & Scheduling
Procurement Plan
MyPMP
QMS Template
Objectives
Scope
Approach
| Milestone | Owner | Due | Status |
|---|---|---|---|
βοΈ
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πΊοΈ Planning & Scheduling
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About the Procurement Plan template
A Procurement Plan defines how a project will acquire the goods, services, and works it cannot deliver in-house, mapping what will be bought, from whom, under which contract type, and on what schedule. It links each purchase to the project budget, timeline, and risk profile so sourcing decisions support delivery rather than delay it. Without it, teams commit spend ad hoc, miss lead times, and lose leverage in supplier negotiations.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Procurement Plan
- βΈDuring project planning, once the scope and WBS reveal what must be sourced externally
- βΈWhen make-or-buy decisions need documenting before budget sign-off
- βΈAhead of long-lead procurement in construction, IT, or capital projects
- βΈWhen multiple vendors or regulated tender processes require a coordinated timeline
What a good Procurement Plan includes
- βProcurement items list with linked WBS deliverables and estimated cost
- βMake-or-buy analysis and justification for each item
- βContract type per item (fixed-price, T&M, cost-reimbursable) and rationale
- βSourcing approach: RFQ, RFP, tender thresholds and evaluation criteria
- βProcurement schedule with lead times, key milestones, and required-by dates
- βRoles, approval authority, and vendor/risk management responsibilities
What's inside this template
The interactive form above gives you:
ObjectivesScopeApproachA table of Milestone, Owner, Due, StatusRisks & dependencies
Tips & common mistakes
- π‘Work backwards from the required-on-site date and add supplier lead time plus tender duration; late procurement is a top cause of schedule slip
- π‘Match contract type to risk: use fixed-price only when scope is stable, not for evolving requirements
- π‘Set spend thresholds that trigger competitive bidding early, so approvals don't stall procurement mid-project
How it works
- 1. Fill it in β type directly into the fields, tables and sections above.
- 2. Brand it β add your organization name and logo with the Branding button.
- 3. Export β print to PDF, or become a member to white-label and sync across devices.
FAQ
What is a Procurement Plan?οΌ
It is a planning document that sets out how a project will buy external goods, services, and works, including what to procure, contract types, sourcing methods, and the timeline for each purchase.
What's the difference between a Procurement Plan and a procurement strategy?οΌ
The strategy sets high-level principles and objectives for sourcing across an organization or programme, while the plan is project-specific and details individual items, contracts, schedules, and responsibilities.
Who is responsible for creating the Procurement Plan?οΌ
The project manager usually owns it, often with input from a procurement or contracts specialist, and it is approved by the sponsor or those holding relevant spend authority.
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