Construction & Field
Site Diary
MyPMP
QMS Template
βοΈ
Free to try β your work auto-saves in this browser.
Saving to the cloud (sync across devices) is a paid feature. Unlock Site Diary for $1/mo, or get everything with membership ($9/mo or $99/yr).
ποΈ Construction & Field
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About the Site Diary template
A Site Diary is a daily record kept on a construction project documenting what happened on site, from weather and labour on hand to plant, deliveries, delays and instructions received. It creates a contemporaneous factual account that protects both parties in delay claims, variations and disputes, and feeds progress reporting and payment assessments.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Site Diary
- βΈRecording daily activity on any active construction or civils site
- βΈCapturing evidence for extension-of-time, disruption or loss-and-expense claims
- βΈLogging verbal instructions, RFIs and site queries before they are formalised
- βΈTracking weather-related downtime and non-working days against the programme
What a good Site Diary includes
- βDate, weather conditions and temperature affecting works
- βLabour on site by trade and subcontractor, plus visitor and inspection log
- βPlant and equipment present, including idle or standing items
- βMaterials and deliveries received, with any shortages or rejections
- βWork completed by area or activity, and progress against programme
- βDelays, disruptions, verbal instructions, incidents and any photos
What's inside this template
The interactive form above gives you:
Purpose / summaryScope / detailsApproach / bodyDeliverables / outcomesNotes & sign-off
Tips & common mistakes
- π‘Complete the diary the same day while details are fresh; entries written weeks later carry little evidential weight
- π‘Record standing plant and idle labour explicitly, as these are the figures that support disruption claims
- π‘Note who gave verbal instructions and when, then follow up in writing to close the loop
How it works
- 1. Fill it in β type directly into the fields, tables and sections above.
- 2. Brand it β add your organization name and logo with the Branding button.
- 3. Export β print to PDF, or become a member to white-label and sync across devices.
FAQ
Who is responsible for keeping the site diary?οΌ
Typically the site manager, site engineer or foreman completes it daily, though the contractor, subcontractor and client's representative may each keep their own records for their own protection.
Is a site diary admissible as evidence in a dispute?οΌ
Yes, a contemporaneous site diary is regularly relied on in adjudication and litigation because it records facts as they happened; its weight depends on how consistently and promptly it was kept.
What is the difference between a site diary and a daily report?οΌ
A site diary is the internal daily factual log kept by site staff, while a daily report is usually the formatted version shared with the client or head office summarising that information.
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