Construction & Field
Punch List
MyPMP
QMS Template
☁️
Free to try — your work auto-saves in this browser.
Saving to the cloud (sync across devices) is a paid feature. Unlock Punch List for $1/mo, or get everything with membership ($9/mo or $99/yr).
🏗️ Construction & Field
Auto-saved in your browser · ★ members can white-label & sync across devices
About the Punch List template
A Punch List is the itemized record of incomplete, defective, or non-conforming work that must be corrected before a construction project reaches substantial completion and final payment. It's generated during the closeout walkthrough and drives accountability between the owner, general contractor, and subcontractors until every item is signed off.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Punch List
- ▸During the pre-final and final walkthrough with the owner or architect
- ▸At substantial completion, before releasing retainage or final payment
- ▸When handing over a unit, floor, or phase to the client for occupancy
- ▸Tracking warranty callbacks and rework after move-in
What a good Punch List includes
- ✓Item number and location (room, floor, grid reference or unit)
- ✓Description of the defect or incomplete work with photo attachment
- ✓Responsible party / subcontractor and trade
- ✓Status (open, in progress, ready for inspection, closed) and priority
- ✓Date identified, target completion date, and date verified
- ✓Sign-off column for owner, architect, or inspector approval
What's inside this template
The interactive form above gives you:
PurposeChecklistNotes
Tips & common mistakes
- 💡Reference a specific location for every item—'paint touch-up' with no room means it gets skipped and re-added.
- 💡Attach a photo at the time of identification; it eliminates disputes over what was found and prevents scope creep on repairs.
- 💡Don't close an item on the contractor's word alone—verify and record a separate sign-off before releasing retainage.
How it works
- 1. Fill it in — type directly into the fields, tables and sections above.
- 2. Brand it — add your organization name and logo with the Branding button.
- 3. Export — print to PDF, or become a member to white-label and sync across devices.
FAQ
Who is responsible for creating the punch list?＋
The owner or their representative (architect or project manager) typically compiles it during the final walkthrough, though the general contractor often prepares a pre-punch list first to catch obvious items before the formal inspection.
What's the difference between a punch list and a snag list?＋
They describe the same thing—a list of outstanding defects to fix before closeout; 'punch list' is standard North American terminology while 'snag list' is used in the UK and Commonwealth countries.
When is a punch list considered complete?＋
It's complete when every item has been corrected, re-inspected, and signed off by the owner or architect, which usually triggers final payment and the release of retainage.
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