Initiation & Vision
Project Request
MyPMP
QMS Template
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π Initiation & Vision
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About the Project Request template
A Project Request is the formal ask that starts a project, capturing what a requester needs, why it matters, and the expected benefit before any commitment of budget or resources. It gives a sponsor or PMO the information to triage, prioritize, and decide whether an idea should advance to a business case or charter. Done well, it prevents ad-hoc work and creates a single intake point for all proposed initiatives.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Project Request
- βΈA stakeholder wants new work started but nothing has been formally approved yet
- βΈYour PMO or intake board needs a consistent way to capture and compare incoming ideas
- βΈBefore writing a business case or charter, to confirm the request is worth investigating
- βΈWhen demand outstrips capacity and you need a triage record for prioritization
What a good Project Request includes
- βRequester name, department, and date submitted
- βProblem or opportunity statement and the business driver behind it
- βProposed objective and expected benefits or outcomes
- βHigh-level scope, assumptions, and known constraints
- βRough estimate of cost, effort, or target timeframe
- βSponsor, priority/urgency, and approval decision fields
What's inside this template
The interactive form above gives you:
Purpose / summaryScope / detailsApproach / bodyDeliverables / outcomesNotes & sign-off
Tips & common mistakes
- π‘Keep it to one page β a request is a screening tool, not a full business case
- π‘State the problem, not a pre-chosen solution, so options stay open during evaluation
- π‘Add a clear decision field (approve / reject / hold) so requests don't stall in limbo
How it works
- 1. Fill it in β type directly into the fields, tables and sections above.
- 2. Brand it β add your organization name and logo with the Branding button.
- 3. Export β print to PDF, or become a member to white-label and sync across devices.
FAQ
What is the difference between a Project Request and a project charter?οΌ
A Project Request is the initial intake asking for work to be considered, while a charter is created after approval to formally authorize the project and appoint the manager. The request feeds the decision; the charter starts execution.
Who submits a Project Request?οΌ
Any stakeholder with a need β a business unit lead, customer, or team member β usually submits it to a sponsor or PMO intake process for review and prioritization.
How detailed should a Project Request be?οΌ
Just enough to make a go/no-go screening decision: the problem, expected benefit, rough size, and urgency. Detailed scope, schedule, and financials belong in the later business case or charter.
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