Proposals & Contracts
Estimate
MyPMP
QMS Template
| Item | Category | Qty | Unit cost | Amount |
|---|---|---|---|---|
| Total | 0 | |||
βοΈ
Free to try β your work auto-saves in this browser.
Saving to the cloud (sync across devices) is a paid feature. Unlock Estimate for $1/mo, or get everything with membership ($9/mo or $99/yr).
π Proposals & Contracts
Auto-saved in your browser Β· β members can white-label & sync across devices
About the Estimate template
An Estimate is a documented projection of the costs, quantities, and timeline for delivering a defined scope of work, given to a client before any commitment is made. It sets pricing expectations, shows how figures were derived, and forms the basis for a formal quote or contract. A clear estimate protects both parties from scope disputes and margin erosion.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Estimate
- βΈResponding to a client enquiry or RFP before issuing a firm quote
- βΈPricing a construction, trade, or professional-services job with variable labor and materials
- βΈPresenting cost options at concept or feasibility stage when scope isn't fully fixed
- βΈSetting a budget baseline that a later purchase order or contract will reference
What a good Estimate includes
- βClient and project details, estimate number, and issue/valid-until dates
- βItemized line items with description, quantity, unit rate, and line total
- βSubtotal, tax, discounts, and grand total in clear figures
- βAssumptions, exclusions, and scope basis the pricing depends on
- βEstimate type or accuracy range (e.g. ballpark, budgetary, definitive)
- βPayment terms, acceptance area, and validity period
What's inside this template
The interactive form above gives you:
A table of Item, Category, Qty, Unit cost, AmountAssumptions & notes
Tips & common mistakes
- π‘State assumptions and exclusions explicitly so a rough estimate isn't treated as a fixed price
- π‘Add a validity date, material and labor costs shift and open-ended estimates invite disputes
- π‘Label the accuracy level so clients understand a concept estimate isn't a final quote
How it works
- 1. Fill it in β type directly into the fields, tables and sections above.
- 2. Brand it β add your organization name and logo with the Branding button.
- 3. Export β print to PDF, or become a member to white-label and sync across devices.
FAQ
What is the difference between an estimate and a quote?οΌ
An estimate is an approximate projection that can change as scope firms up, while a quote is a fixed price the client can accept as-is. Estimates carry accuracy ranges and assumptions; quotes are commitments.
How accurate should a project estimate be?οΌ
Accuracy depends on the stage: a ballpark or concept estimate may be -25% to +75%, while a definitive estimate built from detailed takeoffs is typically within -5% to +10%. Always state which level you're providing.
Is an estimate legally binding?οΌ
An estimate is generally not binding because it signals an approximate figure rather than an offer, though clearly stating it's an estimate and listing exclusions helps avoid it being treated as a fixed price.
Make it yours β $9/mo or $99/yr
Membership unlocks white-label export (remove the MyPMP footer), cloud sync across devices, plus all apps & ScheduleX.
See membershipMore Proposals & Contracts templates