Proposals & Contracts
Contractor Estimate
MyPMP
QMS Template
| Item | Category | Qty | Unit cost | Amount |
|---|---|---|---|---|
| Total | 0 | |||
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📄 Proposals & Contracts
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About the Contractor Estimate template
A Contractor Estimate is a written breakdown of the projected cost to complete a job, covering labor, materials, equipment, and markup before work begins. It sets client expectations, forms the basis for a formal bid or contract, and protects you against scope disputes over what was and wasn't quoted.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Contractor Estimate
- ▸Responding to a homeowner or facilities manager requesting a price for a defined scope of work
- ▸Bidding competitively against other contractors on a renovation, build, or repair job
- ▸Establishing a baseline cost before converting the estimate into a fixed-price or T&M contract
- ▸Documenting assumptions and exclusions so change orders can be priced separately later
What a good Contractor Estimate includes
- ✓Contractor and client details, estimate number, and issue/valid-until dates
- ✓Itemized line items with quantity, unit cost, and extended totals for labor and materials
- ✓Subtotal, contingency or overhead, markup, applicable tax, and grand total
- ✓Scope description with explicit inclusions and exclusions
- ✓Payment schedule, deposit terms, and estimate validity period
- ✓Signature or acceptance block, and note that it is an estimate, not a final invoice
What's inside this template
The interactive form above gives you:
A table of Item, Category, Qty, Unit cost, AmountAssumptions & notes
Tips & common mistakes
- 💡State clearly whether the figure is a fixed estimate or a not-to-exceed range—vague pricing is the top source of client disputes
- 💡List exclusions (permits, disposal, unforeseen structural work) explicitly so extras become billable change orders
- 💡Add an expiry date; material and labor prices shift, and open-ended estimates leave you absorbing cost increases
How it works
- 1. Fill it in — type directly into the fields, tables and sections above.
- 2. Brand it — add your organization name and logo with the Branding button.
- 3. Export — print to PDF, or become a member to white-label and sync across devices.
FAQ
What's the difference between an estimate and a quote?＋
An estimate is an informed approximation that can change as work progresses, while a quote is a fixed price the contractor is contractually bound to honor for the stated scope.
Should a contractor estimate be legally binding?＋
On its own it usually isn't binding, but once a client signs it or you convert it into a contract with agreed terms, it becomes enforceable—so include validity dates and scope limits.
How much contingency should I build into an estimate?＋
Most contractors add 5–15% depending on job complexity and unknowns; higher for demolition or older structures where hidden conditions are likely.
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