Construction & Field
Construction Submittal Log
MyPMP
QMS Template
| # | Item | Owner | Status | Notes |
|---|---|---|---|---|
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Saving to the cloud (sync across devices) is a paid feature. Unlock Construction Submittal Log for $1/mo, or get everything with membership ($9/mo or $99/yr).
ποΈ Construction & Field
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About the Construction Submittal Log template
A Construction Submittal Log is a running register that tracks every shop drawing, product data sheet, sample, and mock-up from initial submission through review and final disposition. It gives the project team a single source of truth for what has been submitted, who holds it, and whether it's approved, rejected, or revise-and-resubmit. Without it, long-lead items slip and installation gets held up by unresolved reviews.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Construction Submittal Log
- βΈKicking off a project and building the log from spec section requirements before the first submittal arrives
- βΈTracking review turnaround against contract-mandated response times (often 14 or 21 days)
- βΈChasing overdue submittals for long-lead equipment during weekly OAC or coordination meetings
- βΈClosing out a project and verifying every required submittal reached approved status
What a good Construction Submittal Log includes
- βSubmittal number and spec section reference (e.g., 03 30 00)
- βDescription and type: shop drawing, product data, sample, or mock-up
- βResponsible subcontractor or supplier and the item's lead time
- βDate submitted, date to architect/engineer, and date returned
- βReview action: approved, approved as noted, revise and resubmit, or rejected
- βRevision number and current status, with ball-in-court showing who owes the next move
What's inside this template
The interactive form above gives you:
A table of #, Item, Owner, Status, NotesNotes
Tips & common mistakes
- π‘Number submittals by spec section so the log maps directly to the specifications and gaps are obvious
- π‘Track ball-in-court explicitly; most schedule slips come from a submittal sitting on someone's desk, not from the review itself
- π‘Flag long-lead items early so procurement isn't blocked by a pending approval that outlasts the material lead time
How it works
- 1. Fill it in β type directly into the fields, tables and sections above.
- 2. Brand it β add your organization name and logo with the Branding button.
- 3. Export β print to PDF, or become a member to white-label and sync across devices.
FAQ
How is a submittal log different from an RFI log?οΌ
A submittal log tracks products, drawings, and samples being reviewed for compliance with the contract documents, while an RFI log tracks questions and clarifications about ambiguities or conflicts in those documents.
Who is responsible for maintaining the submittal log?οΌ
The general contractor or construction manager typically owns and updates the log, though the architect or engineer records their review actions and dates returned.
What do the review actions on a submittal log mean?οΌ
Common actions are Approved, Approved as Noted (proceed with corrections), Revise and Resubmit (address comments and send again), and Rejected (not compliant); only approved or approved-as-noted items should be fabricated or installed.
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