Construction & Field
Construction Invoice
MyPMP
QMS Template
| Item | Category | Qty | Unit cost | Amount |
|---|---|---|---|---|
| Total | 0 | |||
βοΈ
Free to try β your work auto-saves in this browser.
Saving to the cloud (sync across devices) is a paid feature. Unlock Construction Invoice for $1/mo, or get everything with membership ($9/mo or $99/yr).
ποΈ Construction & Field
Auto-saved in your browser Β· β members can white-label & sync across devices
About the Construction Invoice template
A Construction Invoice is a payment request a contractor or subcontractor issues to a client, itemizing labor, materials, equipment, and any change orders for work completed on a project. It documents amounts due against the contract or approved schedule of values and creates the paper trail needed for progress payments, lien tracking, and final closeout.
It's part of My QMS, MyPMP's Quality Management System: fill it in online, personalize it with your name and logo, then export a clean, branded PDF. Your work auto-saves in your browser.
When to use a Construction Invoice
- βΈBilling a client for a completed phase or monthly progress draw
- βΈInvoicing for approved change orders and extra work beyond the original scope
- βΈRequesting final payment and releasing retention at project closeout
- βΈSubmitting subcontractor billings to a general contractor for pass-through
What a good Construction Invoice includes
- βContractor and client details plus project name, address, and job number
- βInvoice number, issue date, and payment due date or net terms
- βItemized labor hours, material costs, and equipment charges with unit rates
- βSchedule of values showing contract amount, work completed, and percent complete
- βChange orders, retention held, previous payments, and current balance due
- βApplicable sales tax, permit fees, and accepted payment methods
What's inside this template
The interactive form above gives you:
A table of Item, Category, Qty, Unit cost, AmountAssumptions & notes
Tips & common mistakes
- π‘Reference the specific contract, PO, or approved change order on every line so billings reconcile without disputes
- π‘Track retention as a separate line each cycle rather than adjusting the total, so the withheld balance is always clear
- π‘Attach supporting documents like lien waivers, timesheets, or delivery tickets to speed approval and avoid payment delays
How it works
- 1. Fill it in β type directly into the fields, tables and sections above.
- 2. Brand it β add your organization name and logo with the Branding button.
- 3. Export β print to PDF, or become a member to white-label and sync across devices.
FAQ
How is a construction invoice different from a payment application?οΌ
An invoice is a straightforward request for payment on work or materials, while a payment application (like AIA G702/G703) is a formal draw against a schedule of values with certifications, retention, and continuation sheets. Small jobs often use invoices; larger contracts typically require pay apps.
Should retention be shown on the invoice?οΌ
Yesβlist the retention percentage and dollar amount withheld as a separate line so both parties can see the amount held back and the net payable this period. The accumulated retention is then billed at closeout.
What payment terms are standard for construction invoices?οΌ
Net 30 is common, though many contracts specify progress payments tied to milestones or monthly draws with net 15 to net 45 terms. State prompt-payment laws often set maximum timeframes and allow interest on late payments.
Make it yours β $9/mo or $99/yr
Membership unlocks white-label export (remove the MyPMP footer), cloud sync across devices, plus all apps & ScheduleX.
See membership